[ivfdf-news] Electronic vote for Sheffield 2008

Helen Webb hlw32 at cam.ac.uk
Fri Apr 27 13:22:53 BST 2007


On behalf of Gog Magog Molly, Cambridge we second an electronic vote on the
motions suggested by Andrew.

Helen

> -----Original Message-----
> From: ivfdf-news-bounces at ivfdf.org 
> [mailto:ivfdf-news-bounces at ivfdf.org] On Behalf Of Cait Leach
> Sent: 27 April 2007 12:53
> To: ivfdf-news at ivfdf.org; Andrew Swaine
> Subject: Re: [ivfdf-news] Electronic vote for Sheffield 2008
> 
> On behalf of Sheffield Ceilidhsoc we propose an electronic 
> vote on the 
> motions suggested by Andrew, namely that;
>  1.  "That the Sheffield 2008 committee are confirmed as 
> hosts of IVFDF 
> 2008."
>  2.  "That the Sheffield 2008 committee are granted underwriting from 
> central funds up to a maximum of £1000."
> 
> Cheers,
> Cait (Csoc president)
> 
> 
> ----- Original Message ----- 
> From: "Andrew Swaine" <andrew-ivfdfnews at swaine.me.uk>
> To: <ivfdf-news at ivfdf.org>
> Sent: Thursday, April 26, 2007 6:19 PM
> Subject: [ivfdf-news] Electronic vote for Sheffield 2008
> 
> 
> > I'm going to try to resolve the electronic vote kickoff problem. 
> > Apologies
> > for not having managed to do this in the last few days.  
> There is a lot of
> > confusion so I am going to be horribly prescriptive -- 
> apologies if I am
> > also being presumptive anywhere here, I think it is the 
> only way to make
> > progress.
> >
> > The electronic voting procedure is documented in full on the web:
> > http://www.ivfdf.org/Constitution
> >
> > I propose the following two motions are proposed:
> >
> > 1.  "That the Sheffield 2008 committee are confirmed as 
> hosts of IVFDF 
> > 2008."
> > 2.  "That the Sheffield 2008 committee are granted underwriting from
> > central funds up to a maximum of £1000."
> >
> > I have put in a default figure of £1000 -- if you think a 
> different figure
> > is appropriate, you need to say so.  Whatever figure you think is
> > appropriate, you need to justify it to your external 
> advisers, who will
> > report back to this list before the vote is taken.
> >
> > The following needs to happen:
> >
> > 1.  Sheffield ceilidhsoc (not the 2008 committee): you need 
> to send an
> > e-mail back to this list saying "On behalf of Sheffield 
> Ceilidhsoc we
> > propose an electronic vote on the motions suggested by Andrew".  I 
> > strongly
> > suggest that you make the proposal because only the 
> proposing society can
> > change the motion later (with the approval of the returning 
> officer, who 
> > is
> > Ian).  You might need to do this in order to change the underwriting
> > proposal.  I see nothing improper about this proposal coming from 
> > Sheffield.
> >
> > 2.  Other societies: 4 of you need to send an e-mail back 
> to this list
> > saying "On behalf of <xxx> we second an electronic vote on 
> the motions
> > suggested by Andrew".  It doesn't matter who, and you 
> aren't saying that
> > you will vote for the motion, just that you think we ought to have
> > it.  First come, first served.  You don't need to get your 
> whole society 
> > to
> > vote on it, it's the same as sticking your hand up in a 
> Reps meeting, just
> > do it :-)
> >
> > 3.  Once these are received, Ian needs to send an e-mail 
> back to the list
> > repeating the motions, appending the relevant bit of 
> Constitution, and
> > stating a date for the voting to begin, which will be no 
> less than three
> > weeks later (and given the circumstances probably no more 
> than three weeks
> > later either!)
> >
> > 4.  Sheffield 2008 will send a report to this list 
> detailing where they
> > have got to.  The external advisers will say whether they 
> recommend that
> > everybody else votes for or against the two motions, as 
> well as stating 
> > any
> > reservations that they might have that they believe are relevant.  A
> > discussion might or might not ensue depending on the circumstances.
> >
> > 5.  At the same time as the discussions, *every member 
> society* needs to
> > nominate two people to be voting members and send the names of those
> > members to Ian (I.M.Thompson at bigfoot.com).  Use a selection 
> mechanism
> > consistent with the mechanism you use to select people to 
> attend the Reps
> > meeting (which in my experience is usually the 
> chairman/president saying
> > "you'll do", but how you run your society is your business 
> :-)).  If any 
> > of
> > those people are not already on ivfdf-news, they need to get on it
> > (http://www.ivfdf.org/Mailing_lists).  You are a member 
> society if you had
> > at least two members at either IVFDF 2006 or 2007 (and 
> strictly speaking
> > that those members didn't count for another university 
> society at the same
> > time in the same way, but I doubt that will apply).
> >
> > 6.  At any point before the start of voting, Sheffield 
> Ceilidhsoc may 
> > amend
> > the motions (assuming they proposed them).  In practice if 
> you want an
> > event-free process, I suggest only changing the 
> underwriting amount, and
> > only at the beginning of the discussion period when the 
> external advisers
> > have time to comment on it!
> >
> > 7.  At the start of the voting process, Ian will send an 
> e-mail saying 
> > that
> > voting is open, and giving the duration of the voting 
> period (not less 
> > than
> > and almost certainly equal to one week).
> >
> > 8.  Each person who has been named to Ian as a voting 
> member may cast one
> > vote.  Once cast, it cannot be changed.  We need a third of 
> all member
> > societies to vote, so please make sure that you do vote 
> otherwise there is
> > a small risk of not reaching the quorum.
> >
> > 9.  At the end of the voting period, Ian will send another 
> e-mail saying
> > that the vote is closed, and listing the result and who 
> voted in which way
> > (this is a public vote).  The e-mail will also specify that 
> the dispute
> > period begins, which shall last not less than one week.
> >
> > 10.  If anybody believes there has been improper conduct in 
> conducting the
> > vote that has jeopardised the outcome, they must e-mail Ian 
> immediately.
> >
> > 11.  At the end of the week Ian sends his final e-mail indicating
> > (hopefully) his satisfaction of the validity of the vote 
> and its final 
> > result.
> >
> > I hope this helps, that we can get all of this done as quickly as 
> > possible,
> > and that it doesn't distract too much from the important 
> organisation
> > required for IVFDF 2008.
> >
> > Andrew.
> >
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> >
> >
> > 
> 
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