[ivfdf-news] Electronic vote for Sheffield 2008

Eleanor Perkins elp43 at cam.ac.uk
Fri Apr 27 14:00:12 BST 2007 

On behalf of The Round, Cambridge we second an electronic vote on the 
motions suggested by Andrew.

Eleanor


On Apr 27 2007, Helen Webb wrote:

>On behalf of Gog Magog Molly, Cambridge we second an electronic vote on the
>motions suggested by Andrew.
>
>Helen
>
>> -----Original Message-----
>> From: ivfdf-news-bounces at ivfdf.org 
>> [mailto:ivfdf-news-bounces at ivfdf.org] On Behalf Of Cait Leach
>> Sent: 27 April 2007 12:53
>> To: ivfdf-news at ivfdf.org; Andrew Swaine
>> Subject: Re: [ivfdf-news] Electronic vote for Sheffield 2008
>> 
>> On behalf of Sheffield Ceilidhsoc we propose an electronic 
>> vote on the 
>> motions suggested by Andrew, namely that;
>>  1.  "That the Sheffield 2008 committee are confirmed as 
>> hosts of IVFDF 
>> 2008."
>>  2.  "That the Sheffield 2008 committee are granted underwriting from 
>> central funds up to a maximum of £1000."
>> 
>> Cheers,
>> Cait (Csoc president)
>> 
>> 
>> ----- Original Message ----- 
>> From: "Andrew Swaine" <andrew-ivfdfnews at swaine.me.uk>
>> To: <ivfdf-news at ivfdf.org>
>> Sent: Thursday, April 26, 2007 6:19 PM
>> Subject: [ivfdf-news] Electronic vote for Sheffield 2008
>> 
>> 
>> > I'm going to try to resolve the electronic vote kickoff problem. 
>> > Apologies
>> > for not having managed to do this in the last few days.  
>> There is a lot of
>> > confusion so I am going to be horribly prescriptive -- 
>> apologies if I am
>> > also being presumptive anywhere here, I think it is the 
>> only way to make
>> > progress.
>> >
>> > The electronic voting procedure is documented in full on the web:
>> > http://www.ivfdf.org/Constitution
>> >
>> > I propose the following two motions are proposed:
>> >
>> > 1.  "That the Sheffield 2008 committee are confirmed as 
>> hosts of IVFDF 
>> > 2008."
>> > 2.  "That the Sheffield 2008 committee are granted underwriting from
>> > central funds up to a maximum of £1000."
>> >
>> > I have put in a default figure of £1000 -- if you think a 
>> different figure
>> > is appropriate, you need to say so.  Whatever figure you think is
>> > appropriate, you need to justify it to your external 
>> advisers, who will
>> > report back to this list before the vote is taken.
>> >
>> > The following needs to happen:
>> >
>> > 1.  Sheffield ceilidhsoc (not the 2008 committee): you need 
>> to send an
>> > e-mail back to this list saying "On behalf of Sheffield 
>> Ceilidhsoc we
>> > propose an electronic vote on the motions suggested by Andrew".  I 
>> > strongly
>> > suggest that you make the proposal because only the 
>> proposing society can
>> > change the motion later (with the approval of the returning 
>> officer, who 
>> > is
>> > Ian).  You might need to do this in order to change the underwriting
>> > proposal.  I see nothing improper about this proposal coming from 
>> > Sheffield.
>> >
>> > 2.  Other societies: 4 of you need to send an e-mail back 
>> to this list
>> > saying "On behalf of <xxx> we second an electronic vote on 
>> the motions
>> > suggested by Andrew".  It doesn't matter who, and you 
>> aren't saying that
>> > you will vote for the motion, just that you think we ought to have
>> > it.  First come, first served.  You don't need to get your 
>> whole society 
>> > to
>> > vote on it, it's the same as sticking your hand up in a 
>> Reps meeting, just
>> > do it :-)
>> >
>> > 3.  Once these are received, Ian needs to send an e-mail 
>> back to the list
>> > repeating the motions, appending the relevant bit of 
>> Constitution, and
>> > stating a date for the voting to begin, which will be no 
>> less than three
>> > weeks later (and given the circumstances probably no more 
>> than three weeks
>> > later either!)
>> >
>> > 4.  Sheffield 2008 will send a report to this list 
>> detailing where they
>> > have got to.  The external advisers will say whether they 
>> recommend that
>> > everybody else votes for or against the two motions, as 
>> well as stating 
>> > any
>> > reservations that they might have that they believe are relevant.  A
>> > discussion might or might not ensue depending on the circumstances.
>> >
>> > 5.  At the same time as the discussions, *every member 
>> society* needs to
>> > nominate two people to be voting members and send the names of those
>> > members to Ian (I.M.Thompson at bigfoot.com).  Use a selection 
>> mechanism
>> > consistent with the mechanism you use to select people to 
>> attend the Reps
>> > meeting (which in my experience is usually the 
>> chairman/president saying
>> > "you'll do", but how you run your society is your business 
>> :-)).  If any 
>> > of
>> > those people are not already on ivfdf-news, they need to get on it
>> > (http://www.ivfdf.org/Mailing_lists).  You are a member 
>> society if you had
>> > at least two members at either IVFDF 2006 or 2007 (and 
>> strictly speaking
>> > that those members didn't count for another university 
>> society at the same
>> > time in the same way, but I doubt that will apply).
>> >
>> > 6.  At any point before the start of voting, Sheffield 
>> Ceilidhsoc may 
>> > amend
>> > the motions (assuming they proposed them).  In practice if 
>> you want an
>> > event-free process, I suggest only changing the 
>> underwriting amount, and
>> > only at the beginning of the discussion period when the 
>> external advisers
>> > have time to comment on it!
>> >
>> > 7.  At the start of the voting process, Ian will send an 
>> e-mail saying 
>> > that
>> > voting is open, and giving the duration of the voting 
>> period (not less 
>> > than
>> > and almost certainly equal to one week).
>> >
>> > 8.  Each person who has been named to Ian as a voting 
>> member may cast one
>> > vote.  Once cast, it cannot be changed.  We need a third of 
>> all member
>> > societies to vote, so please make sure that you do vote 
>> otherwise there is
>> > a small risk of not reaching the quorum.
>> >
>> > 9.  At the end of the voting period, Ian will send another 
>> e-mail saying
>> > that the vote is closed, and listing the result and who 
>> voted in which way
>> > (this is a public vote).  The e-mail will also specify that 
>> the dispute
>> > period begins, which shall last not less than one week.
>> >
>> > 10.  If anybody believes there has been improper conduct in 
>> conducting the
>> > vote that has jeopardised the outcome, they must e-mail Ian 
>> immediately.
>> >
>> > 11.  At the end of the week Ian sends his final e-mail indicating
>> > (hopefully) his satisfaction of the validity of the vote 
>> and its final 
>> > result.
>> >
>> > I hope this helps, that we can get all of this done as quickly as 
>> > possible,
>> > and that it doesn't distract too much from the important 
>> organisation
>> > required for IVFDF 2008.
>> >
>> > Andrew.
>> >
>> > _______________________________________________
>> > ivfdf-news mailing list
>> > ivfdf-news at ivfdf.org
>> > http://lists.ivfdf.org/mailman/listinfo/ivfdf-news
>> >
>> >
>> > 
>> 
>> _______________________________________________
>> ivfdf-news mailing list
>> ivfdf-news at ivfdf.org
>> http://lists.ivfdf.org/mailman/listinfo/ivfdf-news
>> 
>
>
>_______________________________________________
>ivfdf-news mailing list
>ivfdf-news at ivfdf.org
>http://lists.ivfdf.org/mailman/listinfo/ivfdf-news
>

More information about the ivfdf-news mailing list