[ivfdf-news] Sheffield IVFDF 2008 Report

[John Brown]

To clarify the points Richard brought up.


1) The Union has not issued us with a contract, as Sheffield Ceilidh Soc
is part of the Union, and the Union can't enter into a contract with
it's self. To cover these situations there is an internal procedure for
bookings which is now complete.  This procedure is considered binding,
so getting to the nub of Richards point the Union is a firmly booked and
the Union can't now change it's mind, or pricing.

2) I did post the accounts to the mailing list, however because the
attachment was quite large it is currently awaiting the list moderators
approval before it is sent on.  So I hope the accounts will make it out
to you all soon.  

John 
 
On Sat, 2007-05-12 at 21:57 +0100, Richard Mason wrote:
> Hi John,
> 
> Thanks for the update - it is appreciated.
> Just a couple of things to clarify:
> 1) Does venue confirmed mean there is now a signed contract, or are you
> still waiting for the Union on that one?
> 2) You refer to a budget - was that meant to be attached or is it still to
> follow?
> 
> Cheers
> 
> Richard
> 
> -----Original Message-----
> From: ivfdf-news-bounces at ivfdf.org
> [mailto:ivfdf-news-bounces at ivfdf.org]On Behalf Of john
> Sent: 12 May 2007 17:17
> To: ivfdf-news at ivfdf.org
> Subject: [ivfdf-news] Sheffield IVFDF 2008 Report
> 
> 
> IVFDF Sheffield 2008 (29th Feb - 2nd March)
> http://www.ivfdf.ceilidhsoc.org/
> 
> ==Venues==
> 
> The Students' Union has now been confirmed as the venue for IVFDF 2008.
> Pricing (see budget), facilities etc, have now been formally set and agreed.
> Sleeping is not at the Union buildings but in other buildings within 5 mins
> of the Union.  Pricing and contracts for the external sleeping venues have
> now been dealt with.  The Union is being much more helpful and co-operative
> than the last time we hosted IVFDF at the Union. They are moving their
> regular scheduled events around IVFDF to give us the same rooms for the
> whole weekend.  All the Union's key departments (Ents, TSC, Bar/Catering,
> Box Office, Security) are involved this time in helping to make IVFDF a
> success rather than dealing with us as a simple room  booking (like in
> 2003).  Security will be largely acting as a barrier to keep the Union's
> standard (club night) events away from IVFDF, rather than trying to police
> security inside IVFDF.  This will allow the event to continue to have a
> IVFDF feel whilst being at the Un!
>  ion.
> 
> ==Artists==
> 
> We have booked and agreed pricing with a number of artists
> * Vertical Expression and Andrew Swaine
> * Glory Strokes
> * Gloworms
> * Crucible
> 
> We are in negotiations with several other artists but have yet to agree fees
> and terms.
> 
> ==Workshops==
> 
> While all the workshops have not been booked yet, we have a number of offers
> for workshops form booked artists (this makes part of their contract where
> applicable), and other artists.  So we are exactly where we expected to be.
> The Union though its "Give it a go" programme will be helping us to promote
> certain workshops to our home audience, as well as offering the Union "Give
> it a go" events as workshops to IVFDF ticket holders.
> 
> ==Catering==
> 
> Catering arrangements are more or less sorted with the Union, and the
> problems with running short on vegetarian and vegan food experienced in 2003
> should be resolved for 2008.
> 
> ==Bar==
> 
> We have arranged for a number of real ales and good ciders to be added to
> the normal Union selection for the IVFDF weekend.
> 
> ==Sound Staging PA==
> 
> Our main events room (The Octagon) will have its PA and staging provided by
> the Union, and TSC (the Unions Technical team) will be setting up PA.  The
> other rooms will have staging provided by the Union, while PA will be
> provided by ceilidhsoc.
> 
> ==Sessioning==
> 
> We have arranged to take over the University Arms (Union-run pub) for the
> weekend as a session venue.
> 
> ==Publicity==
> 
> We have prices for printing the flyers and posters we need with some over
> run (see budget).
> 
> ==Funding==
> 
> We have a short list of funding bodies to apply to and have received advice
> and contacts for art funding applications. The turnaround time is short,
> e.g. 6 weeks.
> 
> 
> _______________________________________________
> ivfdf-news mailing list
> ivfdf-news at ivfdf.org
> http://lists.ivfdf.org/mailman/listinfo/ivfdf-news
> 
> 
>