[ivfdf-news] Request for Member societies to identify their voting members - and Deferral of VOTE

[Ian Thompson]

OK folks it is now after 11:55pm on the last day 
of the 3 week notice period. Anyone claiming that 
they didn't know this was coming ... should have 
read the e-mail I sent 3 weeks ago!

To date I have received notification of 
representatives from 2 (two) member societies .

Exeter Folk Soc
Gog Magog

I am still waiting for named representatives from 
the following groups who were at IVFDF Reps Meeting in 2007 or 2006
Sheffield Folk Soc
New Scotland SCDS
Glasgow Uni SCDS
Warwick Folk Soc
Cambridge Strathspey and Reel Club
Cambridge Round
Durham Folk Soc
Rag Moris Bristol
Aberdeen University SCDS

As I don't have a quorum of representatives I 
cannot start a vote. Having considered the 
constitutional situation I have made an executive 
decision to take the following pragmatic action. 
I will delay the vote itself by 5 days. This should allow the following: -

1) During the next 5 days can I request that EACH 
(member) society sends the names and valid e-mail 
addresses for their 2 voting members to 
ivfdf-reps at ianthompson.me.uk [this will enable me 
to stream mail appropriately]. If your society is 
unable to pick 2 people in this time scale please 
at least e-mail me so I know you exist.

2) slightly more time for relevant information to 
be received by those voting. [see separate message]

I would however wish to point out that the 2008 
organising committee have had 3 weeks notice that 
this deadline was due and should have provided 
information to both the list ivfdf-news and their 
advisors to allow the advisors to make a suitable 
considered response. When voting, representatives 
should bear this fact in mind before making their 
decisions as I feel it is a practical 
demonstration of the 2008 committees ability to meet deadlines.

So the new schedule is as follows

* Now until 23:59 on the 28th May - societies to 
notify me of their voting members.
* 00:00 29th May to 23:59 4th June Poll are open for voting.
* 00:00 5th June to 23:59 11th June dispute period.
* Final result out 12th June (birthday gift to 
myself - it will hopefully all be over)

In response to Alison's question about the amount 
of underwriting - constitutionally only Sheffield 
can alter the proposal, so only they can reduce 
or increase the amount. The deadline for that has 
now passed. All that remains now is for 
representatives to vote on whether they feel that 
2008/Sheffield have provided enough information 
to justify their request for up to £1000 of 
underwriting should their festival fail to make the profit they predict.

Representatives (and advisors) can only make this 
decision (and provide a their reports to 
representatives)  on information available to 
them. If they feel that they do not have the 
information they need to support the request then 
they should vote accordingly.

Regards

Ian